penHow to apply for a grant

The application form

All applicants for funding from eaga-CT must complete our application form.

Budgeting and full cost recovery

eaga Charitable Trust understands the need for organisations to recover the full costs of a project. Therefore, the Trust will accept the inclusion of an appropriate and reasonable share of overhead costs within a project budget (in addition to the project's direct costs) on condition that the applicant explains to the Trustees' satisfaction:

  • - what the overhead costs include;
  • - how the applicant analysed the full costs; and
  • - how the allocation was calculated.

Risk assessment

All applicants who are requesting a grant of more than £50,000 from eaga-CT will be asked to answer some questions on project risks. These will be e-mailed to applicants following the submission of their application.

The next grant application round 

The next grant round is now open and the deadline for the receipt of grant applications is Monday 14 May 2012.  Decisions on grant awards will be made in late June 2012.  

Please note that eaga Charitable Trust has a constrained budget for this funding round. eaga-CT always receives a large number of high quality bids and so there is likely to be strong competition for grants. Applicants are encouraged to seek co-funding for projects where possible.  Please contact the Trust Manager, Naomi Brown, if you would like to discuss your ideas for potential projects.       

All applications that are submitted on time, completed in full, fulfil the main grant criteria of eaga-CT and do not fall within any of the exclusion areas will be assessed by the Board of Trustees. Please send a hard, personally signed (not digitally signed) copy and an emailed copy of your completed application form. It is essential that eaga-CT receives both the hard, signed copy and emailed copy by the grant application deadline above.  Late applications will not be assessed.  

 The assessment process

You will receive written confirmation that we have received your application, usually within one week.

Any grant applications for projects which fall within one or more of eaga-CT's exclusion areas and/or which clearly do not fuflil the grant assessment criteria set by eaga-CT will be rejected immediately.  These assessment criteria are set out in Section 3 of the grant application form.

It is essential that you answer every question on the application form fully. Any applications which do not answer every question as requested will be rejected immediately. 

If Trustees have any queries about your application, the Trust Manager will contact you shortly before the Trust meeting for clarification.

To be approved for a grant, you must provide a high quality project summary and the project must strongly fulfil all eaga-CT's grant assessment criteria. In addition, you should demonstrate that the project budget is accurate, well-substantiated and value for money.

If your application is unsuccessful

If your application is not approved for a grant, we will email you, usually within two weeks of the Trust meeting at which your application was considered. This email will outline the main areas of weakness with your application.

If your application is successful

If your application is approved for a grant, you will usually be informed by email and letter during the week following the Trust meeting at which your application was considered. The  letter will state the total amount of the grant approved and will provide details of any special conditions related to the grant offer. You will also be sent a copy of the full grant conditions and will be asked to confirm in writing that you will comply with these conditions.

Finally, please note the following:

- The Trustees' decision is final;

- eaga-CT has limited funding available and there is strong competition for grants. Therefore the fulfilment of all the assessment criteria does not necessarily mean that an application will be approved;

- Please do not resubmit grant applications unless asked to do so. eaga-CT accepts re-submitted funding applications only in exceptional circumstances and only if Trustees specifically request them.

- Where grants are made on the the basis of information received in the application that is later found to be untrue, those grants may be refused or, where they have been paid, may be revoked and subject to repayment;

- Providing information that the applicant knows to be false for the purpose of obtaining a grant is a criminal offence.