How to apply for a grant

The application form

All applicants for funding from Eaga Charitable Trust must complete our application form, which can be accessed here and should be submitted online. Note that you can partially complete the form, save it and continue later.

Budgeting and full cost recovery

Eaga Charitable Trust understands the need for organisations to recover the full costs of a project. Therefore, the Trust will accept the inclusion of an appropriate and reasonable share of overhead costs within a project budget (in addition to the project’s direct costs) on condition that the applicant explains to the Trustees’ satisfaction:

– what the overhead costs include;

– how the applicant analysed the full costs; and

– how the allocation was calculated.

Data Protection Statement

The Eaga Charitable Trust (Eaga CT) is registered under the Data Protection Act 1988 and complies with the provisions of the Act. Grant applicants are therefore reminded that in order for assessment procedures to be completed, Eaga CT will process, circulate grant applications amongst Trustees, staff and occasionally advisors, and will store information provided by them. Data will be held securely and lawfully processed, and will not be retained for longer than necessary.

In addition, data may be used: to compile lists of rejected funding applications, which will be retained for internal use only; to compile published lists of grant holders, which may be posted on the Internet; to inform you of the Trust’s future grant programmes and events; by individuals and organisations working for Eaga CT; for the prevention of fraud.

From time to time, Eaga CT may share applications with other grant-making trusts in the fields of fuel poverty and sustainability in order to ascertain whether or not they would be interested in funding or co-funding the proposed project.

When you submit a grant application, you will be asked to confirm that you give consent to Eaga CT to process the data provided for these purposes.

Deadline for receipt of grant applications

Further details of the 2017 grant programme and the deadline for bids will be posted on this website in Spring 2017.

The assessment process

You will receive written confirmation that we have received your application, usually within one week.

All applications that are submitted on time, completed in full, fulfil the main grant criteria of Eaga CT and do not fall within any of the exclusion areas will be assessed at a formal meeting of Trustees. Late applications will not be assessed.

Any grant applications for projects which fall within one or more of Eaga CT’s exclusion areas and/or which clearly do not fuflil the grant assessment criteria set by Eaga CT will be rejected immediately. These assessment criteria are set out in Section 3 of the grant application form.

It is essential that you answer every question on the application form fully. Any applications which do not answer every question as requested will be rejected immediately.

If Trustees have any queries about your application, the Trust Manager will contact you shortly before the Trust meeting for clarification.

To be approved for a grant, you must provide a high quality project summary and the project must strongly fulfil all Eaga CT’s grant assessment criteria. In addition, you should demonstrate that the project budget is accurate, well-substantiated and value for money.

If your application is unsuccessful

If your application is not approved for a grant we will email you, usually within two weeks of the Trust meeting at which your application was considered. Where possible we will provide brief feedback on your application but we cannot guarantee to be able to do this.

If your application is successful

If your application is approved for a grant, you will usually be informed by email and letter during the week following the Trust meeting at which your application was considered. The letter will state the total amount of the grant approved and will provide details of any special conditions related to the grant offer. You will also be sent a copy of the full grant conditions and will be asked to confirm in writing that you will comply with these conditions.

Finally, please note the following:

The Trustees’ decision is final;

Eaga CT has limited funding available and there is strong competition for grants. Therefore the fulfilment of all the assessment criteria does not necessarily mean that an application will be approved;

Please do not resubmit grant applications unless asked to do so. Eaga CT accepts re-submitted grant applications only in exceptional circumstances and only if Trustees specifically request them;

Where grants are made on the the basis of information received in the application that is later found to be untrue, those grants may be refused or, where they have been paid, may be revoked and subject to repayment;

Providing information that the applicant knows to be false for the purpose of obtaining a grant is a criminal offence.