The application form
All applicants for funding from Eaga Charitable Trust must complete our application form, which can be accessed here and should be submitted online. If you wish you can partially complete the form, save it and continue later.
Budgeting and full cost recovery
Eaga Charitable Trust understands the need for organisations to recover the full costs of a project. Therefore, the Trust will accept the inclusion of an appropriate and reasonable share of overhead costs within a project budget (in addition to the project’s direct costs) on condition that the applicant explains to the Trustees’ satisfaction:
– what the overhead costs include;
– how the applicant analysed the full costs; and
– how the allocation was calculated.
Data Protection – Privacy Statement
Eaga Charitable Trust is committed to ensuring that the data we collect is handled appropriately and securely. This privacy statement tells you what information we collect and what we use it for, how we store it, and with whom we share it.
Personal data is information which relates to identifiable living individuals. We will act in accordance with current legislation and meet current best practice with regard to the processing of personal data. Eaga Charitable Trust is registered as a data controller in the United Kingdom under the Data Protection Act 1998. Our data protection registration number is Z877975.
Eaga Charitable Trust needs to keep personal data on its employees, trustees, grant holders, bursary holders and clients to carry out its day-to-day operations, to meet its objectives and to comply with legal obligations.
References to “we”, “us”, “you” or “our” in this privacy statement are references to the Eaga Charitable Trust, a charity registered in England and Wales, registered charity number 1088361.
The data we collect and why we collect it
We will collect personal information from you when you or your organisation:
- enquires about our activities and requests information from us;
- submits a grant or bursary application form;
- are awarded a grant or bursary by us;
- are commissioned to work for us; or
- subscribes to our electronic newsletter.
This information may include your name, title, email address, physical address, telephone numbers, job title, CV, qualifications, and bank account details. We may also ask for some additional, non-personal information.
Eaga CT will process and circulate grant applications amongst Trustees, staff and occasionally advisors, and will store information provided by them. In addition, data may be used: to compile lists of rejected funding applications, which will be retained for internal use only; to compile published lists of grant holders, which may be posted on the Internet; to provide case study examples on the Trust’s website or in our electronic newsletter; to inform you of the Trust’s future grant programmes, events and outputs; by individuals and organisations working for Eaga CT; for the prevention of fraud.
When you submit a grant or bursary application, you will be asked to confirm that you give consent to Eaga CT to process the data provided for the purposes detailed above. In order to receive our newsletter, we will ask you to subscribe to it. We will not send you any unsolicited emails. We will only send you emails or other messages where you have signed up to receive these.
Security and security measures
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. In the event of the charity’s closure, procedures will be put in place to ensure that the information we need to retain is stored securely.
Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it is in transit. Any data that you send is at your own risk.
Retention of data
Data will be held securely and lawfully processed, and will not be retained for longer than necessary. If we are making payments to you or your organisation we are required to retain your personal data for accounting purposes for 7 years following the final payment to you, after which it will be securely destroyed. Grant reports will be retained for a longer period for the purposes of archive records. We do not retain any data relating to grant and bursary applications other than the name of the applicant and proposed project, unless you are successful in obtaining a grant or bursary from us.
We store your data within the UK.
Disclosure of data
We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass your details to other websites. From time to time, we may share grant applications with other grant-making trusts in the fields of fuel poverty and sustainability in order to ascertain whether or not they would be interested in funding or co-funding the proposed project. We will do this only after asking for your consent. On occasions, we would pass your data onto a third party if required to do so for legal reasons.
Updating and maintaining data
If you wish to update your data or unsubscribe from our newsletter please do so by pressing the ‘unsubscribe’ button in the newsletter or by contacting us by email us on email@example.com or by post to Eaga Charitable Trust, PO Box 225, Kendal, LA9 9DR.
You can find out what information we hold about you, ask us not to use any of the information we collect, or ask us to delete the information on you that we hold. To do this, please contact us by email us on firstname.lastname@example.org or by post to Eaga Charitable Trust, PO Box 225, Kendal, LA9 9DR. If you request a copy of the information that we hold on you, we will provide this to you within one month.
Links to third party websites
This Privacy Statement applies only to Eaga Charitable Trust and not to any other organisation that you access via links on our website. If you go to another website from our website, please read the privacy statement on that website to find out what it does with your information.
Making changes to this privacy statement
We may make changes to this privacy statement by posting the new version on this website. You should revisit this page from time to time to ensure that you are happy with any changes. This statement is effective from 1 May 2018.
Deadline for receipt of grant applications
Eaga Charitable Trust is not inviting grant applications at present.
The assessment process
On submission of your application form, you will receive an automated email to confirm that we have received your application. If you don’t, please contact us.
All applications that are submitted electronically, on time, completed in full, fulfil the main grant criteria of Eaga CT and do not fall within any of the exclusion areas will be assessed at a formal meeting of Trustees. Late applications will not be assessed.
Any grant applications for projects which fall within one or more of Eaga CT’s exclusion areas will be rejected immediately. It is essential that you answer every question on the application form fully. Any applications which do not answer every question as requested will be rejected immediately.
If Trustees have any queries about your application, we will contact you for clarification.
If your application is unsuccessful
If your application is not approved for a grant we will email you, usually within two weeks of the Trust meeting at which your application was considered. Where possible we will provide brief feedback on your application but we cannot guarantee to be able to do this.
If your application is successful
If your application is approved for a grant, you will usually be informed by email and letter during the week following the Trust meeting at which your application was considered. The letter will state the total amount of the grant approved and will provide details of any special conditions related to the grant offer. You will also be sent a copy of the full grant conditions and will be asked to confirm in writing that you will comply with these conditions.
Finally, please note the following:
The Trustees’ decision is final;
Please do not resubmit grant applications unless asked to do so. Eaga CT accepts re-submitted grant applications only in exceptional circumstances and only if Trustees specifically request them;
Where grants are made on the the basis of information received in the application that is later found to be untrue, those grants may be refused or, where they have been paid, may be revoked and subject to repayment;
Providing information that the applicant knows to be false for the purpose of obtaining a grant is a criminal offence.